Company : CBRE Location : Victoria British Columbia From : Talent CA
The Admin & Reception Assistant’s primary objective is to provide administrative assistance to ensure the smooth process of commercial real estate transactions.
As part of our team, you will work with team members across Canada and will be exposed to some of Canada’s leading investment professionals.
KEssential Duties and Responsibilities:
Provide general administrative support to a team of sales professionals, analysts and marketing professionals Gather supporting documentation for real estate transactions to complete the Deal Sheet, FINTRAC, all RECBC required documents for compliance purposes, and process Brokers’ commission payments while abiding by company policies as well as local and national laws.
Perform administrative duties such as updating and maintaining client databases, data-entry of expenses and statements, bookkeeping, running errands, scheduling meetings, printing/scanning/filing various documents and maintaining confidential files Managing and optimizing existing database while identifying and correcting errors, inconsistencies, and redundancies.
Will involve a systematic review of data to ensure that it is accurate, complete, and consistent Serve as a liaison with those outside of the department (front desk, office, conveyance, and IT) regarding administrative issues.
Assist in collecting and filing of all deals related documents, and delivery of all marketing materials including brochures, investment packages and market reports or summaries relating to the sale of commercial investment properties.
Initiate correspondence and create memorandum by collecting and analyzing information; compiles and prepares data for administrative reports; edit, revise and format documents so they are client ready.
Administer the department’s record keeping system; ensure that files are maintained in accordance with company policies and procedures Assist with ordering office supplies and tracking stock.
Help coordinate industry and team events Reception duties for a high performing office Contribute to team effort by accomplishing related results as needed Carry out special projects and assignments as required The successful candidate must have strong writing, organizational and research skills, and possess the ability to work effectively in a high-performing team-based environment.
This position provides an excellent opportunity for the right candidate to maximize their learning, grow in the position, and to continue to develop their knowledge in the commercial real estate industry.
Strong work ethic and adaptable work hours are desired.
Qualifications:
Relevant experience providing administrative support to a team of professionals Proven ability to achieve high performance goals and meet deadlines in a fast-paced environment with changing priorities and deadlines; sometimes under pressure while remaining flexible, proactive and efficient Ability to work independently on projects, from conception to completion Strong time management, problem-solving, written and verbal communication skills Ability to calculate intermediate figures such as percentages, discounts, commissions Good organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with strong attention to detail Proven ability to handle confidential information with discretion, be adaptable to various competing demands and demonstrate the highest level of customer service and response Proven ability to work as a self-motivated individual and in a team environment Previous real estate knowledge is an asset Extensive experience using Microsoft Office products.
About CBRE:
CBRE Group, Inc.
(NYSE:
CBG), a Fortune 500 and S&P 500 company headquartered in Los Angeles, is the world’s largest commercial real estate services firm.
The Company has approximately 31,000 employees (excluding affiliates), and serves real estate owners, investors and occupiers through more than 450 offices (excluding affiliates) worldwide.
CBRE offers strategic advice and execution for property sales and leasing; corporate services; property, facilities and project management; mortgage banking; appraisal and valuation; development services; investment management; and research and consulting.
CBRE carefully considers multiple factors to determine compensation, including a candidate’s education, training, and experience.
The salary range being offered for the Admin & Reception Assistant position is between $60,000 annually and $65,000 annually.
The compensation that is provided to a successful candidate will depend on the candidate’s skills, qualifications, and experience.
This role will provide the following benefits:
Group Retirement Program, Medical, Dental and Vision coverage, Life Insurance and more. CBRE VictoriaBritishColumbia
