Administrative Assistant III > Grande Prairie > Joboolo CA :
Company : City of Grande Prairie Location : Grande Prairie Alberta From : Talent CA
GrandePrairie’syouthfulness arises from the exciting opportunities that enabled populationgrowth of over 73% between 2001 and 2021.
More than 80 different cultural andethnic groups contribute to the community which not only serves as a hub forthe surrounding area but also as the heart of a thriving regional population ofalmost 300,000 people.
Attracting businesses, jobs, and people is enabled by awell-balanced blend of agricultural industry, strategic location, and diversewealth of natural resources including oil, natural gas, coal, and lumber.
Thisdiversity provides a great opportunity for careers across a variety ofindustries.
In addition, Alberta’s newest Polytechnic institution (NorthwesternPolytechnic) serves as the capstone for an outstanding local educational systemthat facilitates personal and career growth across a full range of opportunities.
The community offers an intriguing mix of mid-size city communityand big city amenities that is often referred to as “urban without urbangrind”.
There is endless possibility for residents to get involved andconnected! For sport and recreation fans, there is a wide variety of parks andtrails to explore across the city, as well as several state-of-the-art recreationalfacilities.
An exciting and engaged arts and culture community is also veryactive in venues such as the Montrose Cultural Centre, the Centre for CreativeArts and the GrandePrairie Live Theatre and supported by a multitude ofcultural and neighbourhood associations.
With something for everyone, GrandePrairie is the perfect placeto thrive! The City of GrandePrairie's Corporate Facility Management (CFM)Department is looking for an AdministrativeAssistant III to provide support tothe Project Management division.
TheProject Management division works with administration, management and variousstakeholders to manage project data and quality & cost controls on allfacility related construction & renovation projects.
This position reports to the Project Manager.
Responsibilities You will be responsible to perform a wide range of administrative dutiesin a dynamic and challenging work environment.
In the provision of strong administrative support, you will be expectedto provide a high degree of customer service excellence in the development,fostering and maintaining of positive working relationships with CorporateFacility Management staff, other City departmental staff, internal and externalpartners, service providers, contractors and consultants.
The administrative duties of the Project Management division willinclude:
Daily Project Management data collection, monitoring &communications (internal & external).Daily record keeping pertaining to funding & maintaining projectpriorities between CFM Divisions, and internal & external clients.Upon project completion, project data coordination between CFMDivisions, ie:
Establishing life cycle requirements (Assets) & PreventativeMaintenance Schedules (Maintenance), O&M, As-Built drawings, etc.
to theGIS Department.Red binder management (Health & Safety), assist in creation,assembly and updating of divisions & sections of CFM Construction Manual.Administrative Functions - Support Service to other CFM divisions whenrequired.
You Bring You will have a minimum of 5 years of administrative experience, a BusinessAdministration Certification or Diploma, and/or two years of relevantpost-secondary education in a Facility/Construction/Project/Asset managementrole.
A relevant combination ofeducation and experience will also be considered.
The following skills will beessential for you to succeed in this position:
Ability to work well under pressure to meet set deadlines; Exceptional organizational skills with the ability to multi-task andmanage multiple conflicting priorities;Knowledge of general construction/renovation processes and procedures Ability to work independently and as part of the team, while exercisinggood/independent judgment, demonstrating initiative and pro-activity; Demonstrated experience working effectively with external serviceproviders and consultants;Demonstrated proficiency in dealing with large volumes of data entry& management, while maintaining project and asset data integritySuperior communication skills, both written and verbal;Strong computer aptitude and high level of experience with MicrosoftOffice (Word, Excel, Outlook, etc..
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);Strong commitment to customer service, performance management andcontinuous improvementStrict adherence to safe work practices, andExperience working with Computerized Maintenance Management System(CMMS) or Asset management software would be considered a strong asset.
Hours The standard workweek consists of anaverage of 35 hours, with the specific schedule being determined bythe immediate supervisor.
Compensation Starting Salary $29.29 per hour as per the Out-of-Scope Agreement(C Band, Entry Step) SelectionProcess Weappreciate your interest in our organization, and we thank you in advance foryour application.
Candidates selected for an interview will be notified viaphone or email.
1.
To apply for this position, please utilize the Apply Now tab onthis web page to submit your comprehensive cover letter and up-to-dateresume.
2.
Our application review process includes a thorough evaluation of allsubmissions.
Short-listed candidates will be contacted for interviewscheduling.
This posting may be used to fill future vacancies in this position.
This posting may be used to fill more than one position.
This posting will be open until a suitable candidate(s) is/are found.
Note:
After submitting your applicationand uploading your resume, you should expect to receive an email confirmationindicating that your application for this position has been successfullysubmitted.
If you receive this email, there is no need for any additionalcontact with us regarding this position.
Toefficiently manage the high volume of applications we receive for each jobposting, we are unable to address job-specific inquiries prior to the interviewstage.
However, if you progress to the job interview stage, we will gladlyprovide answers to any questions you may have.
About Us At the City of GrandePrairie, our goal is to prioritizeour employees' well-rounded lives, foster inclusivity, promote work-lifebalance, and inspire personal growth.
Our commitment is evident throughgenerous vacation entitlements, comprehensive benefits, wellness initiatives,social engagement, community involvement, and a supportive work environmentrooted in our core values:
Join our team of over a thousand employees who understandthe importance of life beyond work.
Together, we can achieve our goals whilebuilding a diverse and thriving community.
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Application Method This job opportunity requires application at an external source. City of GrandePrairie GrandePrairieAlberta
